Placement in Emergency Shelter Care

0100-510.25 | Revision Date: 07/01/14

Overview

This policy guide sets forth procedures for the limited use of emergency shelter care placements.

TABLE OF CONTENTS

Policy

Emergency Shelter Care (ESC)   

ESC Referrals

Wraparound Protocol

Business Hours Protocol

After Hours Protocol

Procedure

Placing a Child in an Emergency Shelter Care Foster Home   

Placing CSW Responsibilities

SCSW Responsibilities

Placing a Child in an Emergency Shelter Care Group Home Facility 

Placing CSW Responsibilities

SCSW Responsibilities

ARA Responsibilities

Approvals

Helpful Links

Forms 

Referenced Policy Guides

Statutes

Version Summary

This policy guide was updated from the 03/12/13 version, as part of the Policy Redesign, in accordance with the DCFS Strategic Plan. The title of this policy has been changed from “Placement in an Emergency Shelter Care: Foster Family Home or Group Home-Setting.”

POLICY

Emergency Shelter Care (ESC)

The Emergency Shelter Care (ESC) program offers temporary placement in limited emergency situations. It should be considered only after all placement resources have been exhausted. ESC provides 24-hour care for children/youth in the following instances:

 

There are two (2) types of Emergency Shelter Care placements available:

 

Emergency shelter care for a child may be selected if the necessity of his/her situation meets either of the following criteria:

 

Once a decision is made to place a child in an ESC facility, the placement information must be entered in CWS/CMS to complete the placement. The specific placement must be selected and placement documents must be generated in CWS/CMS.

 

All children placed in an ESC facility are to be linked to a Wraparound agency, except infants (0-2 years old) entering a FFH-ESC.

ESC Referrals

Referrals for ESC must be made during business hours (Monday – Friday, 9 a.m. to 5 p.m.) to the ESC program via one of the following:

 

After business hours, during holidays, and on all weekends, all placement requests are to be made via either:

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Wraparound Protocol

Business Hours Protocol

Within one (1) business day, the ESC Coordinator will send out an email blast that notifies recipients of a child/youth being placed in an ESC bed.

 

The CSAT Resource Specialists will:

 

The designated Wraparound agency will:

 

The CFT will be held at the GH-ESC or FFH-ESC.

After Hours Protocol

Upon a child’s/youth’s arrival at the ERCP/Children’s Welcome Center (CWC), the assigned Advanced Placement Team (APT) worker will complete the following:

 

The APT Team will send out a nightly email blast to the Regional Office (ARA, SCSW, & CSW), the lead CSAT for the SPA, and all the CSAT Resource Specialists on the team. The ESC program will be Cc’d.

 

The CSAT Lead will forward the information to the appropriate Wraparound DCFS staff and Wraparound provider staff for follow-up.

 

The Wraparound agency will:

 

The CFT will be held at the GH-ESC or FFH-ESC.

 

The CSW will notify the ESC Coordinator of the date the CFT is completed.

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PROCEDURE

Placing a Child in an Emergency Shelter Care Foster Home

Placing CSW Responsibilities

  1. Select the most appropriate placement facility for the child.

 

  1. Consult with the SCSW regarding the appropriateness of the placement selection, if necessary.

 

  1. Complete the DCFS 280, Technical Assistance Action Request, with the placement selection information.

 

  1. Annotate the search results document with the placement selection and return to the Technical Assistant (TA).

 

  1. Collect all pertinent documentation, including but not limited to psychological evaluations, Individualized Education Plans (IEPs), Psychotropic Medication Authorizations (PMAs), and DCFS 709, Foster Child Needs and Case Plan Summary.

 

  1. Forward the DCFS 280 and other documentation/forms to the SCSW for review and approval of the placement and rate.

 

  1. Notify the ESC Coordinator via email (emergd@dcfs.lacounty.gov) that the child has been placed in the Emergency Shelter Care Foster Home.

 

  1. Obtain the placement packet from the TA.

 

  1. Transport the child to the placement using the age-appropriate car seat and/or seat belt.

 

  1. Review the placement packet with the ESC Foster Parent.

 

  1. Forward the DCFS 280 to clerical staff.

 

  1. File the placement documents on the left side of the Placement Information Folder.

 

  1. Conduct required visits with the child in foster placement, per WIC 16516.5.

 

  1. When the child’s placement in the Emergency Shelter Care Foster Home exceeds fourteen (14) days, notify the ESC Coordinator.

SCSW Responsibilities

  1. Obtain the DCFS 280, Technical Assistance Action Request, and other documentation from the CSW.

 

  1. Review the document for appropriateness, justification, and for documentation of how the placement priorities and special needs of the child have been met.
  1. If not approved, return the packet to the CSW for corrective action. Notify the CSW of the following:
  1. The reason for the packet’s denial
  1. Whether to provide additional information
  1. Whether to resume searching for an appropriate placement
  1. If approved, sign and date the DCFS 280 and return to the CSW.

 

  1. Upon receipt of the approval request for placement selection from the Technical Assistant (TA), approve the placement on CWS/CMS.

Back to Procedure  

Placing a Child in an Emergency Shelter Care Group Home Facility

Placing CSW Responsibilities

  1. Select the most appropriate placement facility for the child.

 

  1. Consult with the SCSW regarding the appropriateness of the placement selection, if necessary.

 

  1. Complete the DCFS 280, Technical Assistance Action Request, with the placement selection information.

 

  1. Annotate the search results document with the placement selection and return to the Technical Assistant (TA).

 

  1. Collect all pertinent documentation, including but not limited to psychological evaluations, Individualized Education Plans (IEPs), Psychotropic Medication Authorizations (PMAs), and DCFS 709, Foster Child Needs and Case Plan Summary.

 

  1. Forward the DCFS 280 and other documentation/forms to the SCSW for review and approval of the placement rate.

 

  1. Review the placement packet from the TA.

 

  1. Transport the child to the placement using an age-appropriate car seat and/or seat belt.

 

  1. Review the placement packet with the ESC Group Home staff person.

 

  1. Obtain all signed, placement packet documents from the ESC Foster Parent.

 

  1. Forward the completed DCFS 280 to clerical staff.

 

  1. File the placement documents on the left side of the Placement Information Folder.

 

  1. Notify the ESC Coordinator via email (emergd@dcfs.lacounty.gov) when the Case Conference has been completed.

SCSW Responsibilities

  1. Receive the DCFS 280, Technical Assistance Action Request, and other documentation from the CSW.

 

  1. Review the document for appropriateness, justification, and for documentation of how the placement priorities and special needs of the child have been met.
  1. If not approved, return the packet to the CSW for corrective action. Notify the CSW of the following:
  1. The reason for the packet’s denial.
  1. Whether to provide additional information.
  1. Whether to resume searching for an appropriate placement.
  1. If approved and no higher level approval is needed, sign and date the DCFS 280 and return to the CSW.
  1. If approved and higher level approval is required, sign and date the DCFS 280 and forward it to the ARA for approval.

ARA Responsibilities

  1. Upon receipt, review the DCFS 280, Technical Assistance Action Request, and other documentation from the CSW.

 

  1. Review the document for appropriateness, justification, and documentation of how the placement priorities and special needs of the child have been met.
  1. If not approved, return the packet to the CSW for corrective action.
  1. If approved, sign and date the DCFS 280 and return to the CSW.

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APPROVALS

SCSW Approval

ARA Approval

HELPFUL LINKS

Forms

CWS/CMS

DCFS 280, Technical Assistance Action Request

LA Kids

DCFS 280, Technical Assistance Action Request

DCFS 709, Foster Child Needs and Case Plan Summary

Referenced Policy Guides

0100-525.41, The Wraparound Services Program

1200-500.20, Child Passenger Restraint Requirements

Statutes

California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP) Division 31-415.11 – States, in part, that the county shall be permitted to provide emergency shelter care beyond 30 calendar days only when the care record documents the existence of either a) emergency shelter care being necessary to meet the continuing protective needs of the child, and there is no other location wherein these needs can be met or b) the child has special needs which render him/her extremely difficult to place, and there is no other location available wherein to meet these needs.

 

Welfare and Institutions Code (WIC) Section 16516.5 – States, in part, that all foster children who are placed in group homes by county welfare departments or county probation departments shall be visited at least monthly by a county social worker or probation officer.

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